AI Systems for Business Operations

Every business is leaking money.
We find it — then build the
AI that stops it.

From the local shop leaving revenue on the table to the 200-person company paying for tools it doesn't need — we build the systems that fix it. Real code, in production, working while you sleep.

Get a Free Assessment See What We Build →
$2M+
Waste Eliminated
$115K+
SaaS Replaced with AI
40%
Process Time Reduced
The Problem

Most businesses run on
broken or manual systems.

Whether you're a five-person shop or a 200-person company, the pattern is the same: time spent on things a system should handle, money lost to inefficiencies nobody has mapped, and tools that cost more than they save.

01 — The Leak
You're losing money you can't see
Missed follow-ups. Manual invoicing. Slow hiring. Redundant subscriptions. No-shows with no system to prevent them. These aren't big crises — they're small, invisible drains that add up to real money every month.
02 — The Manual Tax
Your team is doing work that shouldn't exist
Scheduling. Data entry. Status updates. Chasing approvals. Copy-pasting between tools. Every hour spent on repeatable tasks is an hour not spent on growth. AI eliminates the manual tax — and most businesses haven't touched it yet.
03 — The Fix Gap
Everyone diagnoses. Nobody builds.
Consultants audit your operations and hand you a slide deck. Software vendors sell you another subscription. What you need is someone who maps the problem, builds the automation, ships it, and hands you something that actually runs.
What We Build

Four systems. Any business.

We work across four domains — the areas where businesses of every size consistently lose the most time and money. Everything we build is custom to your operation, runs in production, and you own outright.

Revenue Systems
AI that finds customers, qualifies leads, and keeps your pipeline moving — without manual effort. Automated outreach, follow-up sequences, lead scoring, CRM workflows, and booking systems that run on their own.
Lead Qualification AI Outreach Automation Booking & Follow-Up CRM Workflows Proposal Generation
Operations Systems
Automated workflows that eliminate manual work from your team's day. Scheduling, onboarding, reporting, approvals, and communications — handled without headcount. The less your team touches repetitive tasks, the more they do everything else.
Workflow Automation Scheduling Systems Client Onboarding Reporting Pipelines HR & People Ops
Finance & Admin
Books that close themselves. Invoice automation, expense tracking, payment reminders, budget reporting, and vendor management — built so the administrative layer of your business stops requiring constant attention.
Invoice Automation Expense Tracking Payment Reminders Budget Reporting Vendor Management
Custom AI Builds
Production software built for your exact problem. If you can describe it, we can build it. AI-powered tools that replace expensive SaaS, automate specialist workflows, or give your business capabilities that didn't exist six months ago.
Custom AI Applications SaaS Replacement Document Automation AI Agents & Workflows Data Pipelines
Who We Help

Built for any business
ready to stop doing it manually.

We work across business sizes — same quality of build, scope matched to what you actually need.

Local & Small Business
You're running a real business. It shouldn't run on manual work.
Restaurants, contractors, agencies, clinics, salons, service businesses. If you're chasing invoices, manually booking clients, or losing leads because nobody followed up — we fix that.
  • Automated booking & reminders
  • Invoice & payment follow-up
  • Lead capture & qualification
  • Customer communication systems
  • Website + local lead generation
Growing Companies
You've outgrown your current systems. You need infrastructure, not more tools.
Series A–C technology companies scaling past 50 people. Operations that haven't kept pace. You need recruiting systems, performance management, compliance coverage — and someone who can build all three.
  • AI recruiting & talent platform
  • Performance management systems
  • Compliance automation
  • Workflow & process overhaul
  • Fractional ops leadership
Mid-Market & Enterprise
You need a Director-level operator who can also build the systems.
Complex operations, multi-jurisdiction compliance, M&A integration, or a full custom AI platform. We bring deep domain expertise in global operations, immigration, and enterprise AI — plus the technical capability to build whatever the brief requires.
  • Fractional Director of Operations
  • Global compliance (9 jurisdictions)
  • M&A due diligence & integration
  • Custom AI platform development
  • Immigration law firm automation
Proof

Real results. No projections.

Every number below comes from a single completed engagement — a ~100-person company across 9 international jurisdictions. Context included because fabricating stats is easy; we don't.

$2M+
Total operational waste eliminated across vendor, IT, and SaaS spend
$115K+
Annual SaaS costs replaced with AI built in-house (LinkedIn Recruiter + Greenhouse + Lattice)
40%
Reduction in process time on high-volume document workflows
3
Production AI platforms shipped and running (Sentinel, Atlas, Virtus)
60%
Reduction in sourcing time after replacing LinkedIn Recruiter with custom AI
9
International jurisdictions under active operational management
Why we show context: Anyone can put big numbers on a page. The honest version is: these results came from one complex engagement. Your results will depend on your business. What doesn't change: the approach, the quality of the build, and the commitment to shipping work that actually runs.
How It Works

Clear process. No black box.

Same structure for every engagement — whether you're a local business automating invoices or a scaling company rebuilding operations from the ground up.

Step 01 — Assessment
Free for small businesses. Paid for enterprise ($750, credited).
We map your current operations, identify where you're losing time and money, and scope exactly what to build. Small business assessments are free. Enterprise discovery calls are $750 — credited to your first engagement. Either way, you leave with a concrete picture of the highest-leverage opportunities.
Step 02 — Proposal
Fixed scope delivered within 48 hours.
A written proposal with exact deliverables, timeline, and investment. No vague retainers. No surprise scope creep. Nothing starts until you approve it in writing. Small projects typically scope in days. Larger builds scope in a single call.
Step 03 — Build & Ship
Production systems — handed off, documented, yours.
Real code in your stack. Documented, tested, and running before the engagement closes. Not a presentation about what to build — working systems with weekly updates throughout. We don't hand off a prototype and disappear.
Full Capabilities

Everything we can build.

The four pillars above cover the most common needs. Below is the full picture — every category of system we've shipped or can build. If your need isn't here, ask.

Revenue & Sales Systems ▼
Turn more prospects into customers — automatically
Lead capture & qualification AI
Automated outreach sequences
CRM workflow automation
Follow-up & nurture sequences
Proposal & quote generation
Booking & appointment systems
Sales pipeline reporting
Abandoned lead recovery
Referral tracking systems
AI-powered cold outreach
Operations & Workflow Automation ▼
Eliminate the manual tax from your team's day
Client onboarding automation
Scheduling & calendar systems
Approval workflow automation
Status update & reporting
Document generation pipelines
Internal notification systems
Offboarding automation
Multi-step automation workflows
Task assignment automation
SOP digitization & enforcement
Finance & Accounting Automation ▼
Books that close themselves
Invoice generation & delivery
Payment reminder sequences
Expense categorization AI
Budget tracking & alerts
Vendor payment workflows
Revenue reporting dashboards
Subscription & billing automation
Cash flow monitoring
Medical bill audit pipelines
Financial document extraction
Customer Success & Support ▼
Keep customers happy without proportional headcount
AI customer support agent
Feedback collection & analysis
Churn risk detection
Automated check-in sequences
Support ticket triage
FAQ & knowledge base AI
Review request automation
Customer health scoring
Sentiment analysis pipelines
Renewal & upsell triggers
HR & People Operations ▼
People infrastructure for companies that are scaling
AI recruiting & sourcing platform
Full-stack ATS (Greenhouse replacement)
Performance management system
Compensation planning tools
Employee retention scoring
Employee onboarding automation
Offboarding workflows
HR compliance tracking
Benefits administration automation
Interview scheduling systems
Website & Digital Presence ▼
Convert more visitors — and find the ones who aren't visiting yet
Website audit & redesign
AI lead generation from local search
Competitor intelligence scanning
SEO content automation
Landing page optimization
Conversion rate analysis
Review monitoring & response
Local listing management
Social media automation
AI chatbot for visitor conversion
Legal & Compliance Automation ▼
Compliance at scale — without proportional legal spend
Immigration petition drafting AI
RFE response generation
Contract review automation
Compliance tracking dashboards
Document generation pipelines
Multi-state employment compliance
Right-to-work verification
M&A workforce due diligence
Case scoring & prioritization
Filing deadline tracking
Data, Reporting & Intelligence ▼
Know what's happening in your business — in real time
Operational KPI dashboards
Automated weekly reports
Data pipeline architecture
Multi-source data integration
Anomaly detection alerts
Competitive intelligence feeds
Market scan automation
Executive reporting automation
Cost analysis dashboards
Predictive spend modeling
Get Started

Pick the path
that fits your business.

Whether you're a local business looking to automate one thing or a scaling company that needs an operations overhaul — the process starts with a conversation.

If we can't show you a concrete way to save time or money, the assessment stays free — no pitch, no follow-up.
Small & Local Business
Free Business Assessment
Tell us what you're doing manually. We'll tell you what can be automated, what it would cost, and what you'd save. No pitch. No commitment. Just a clear picture of what's possible.
Get My Free Assessment →

Opens Gmail — or write directly to hello@darlo.ai

Growing Companies & Enterprise
Paid Discovery Call — $750
60-minute deep dive. We map your operations stack, identify the 3–5 highest-leverage gaps, and scope what to build. The $750 is credited to your first engagement. If we don't identify $100K+ in opportunities, it's fully refunded.
Book Discovery Call →

Opens Calendly — or write directly to hello@darlo.ai

(201) 555-0100 · hello@darlo.ai